ComputerImages
Tips

Microsoft Word Tips

MAKING MICROSOFT WORD DO WHAT YOU WANT.
Take control of Word’s AutoCorrect and Editing options. Click for article on separate page.

ADD OUTLOOK ADDRESS BOOK TO WORD 2007.

Screen capture showing Format Cells dialogue box opened by right clicking on cell
To Customize the Quick Access
Toolbar, Open Word Options.

Unlike prior versions, Word 2007 does not have a button to access your Outlook Address Book when writing a letter. You can, however, add one to the Quick Access Toolbar as follows:

  1. Click the "Office" button to open the menu.
  2. Click "Word Options" at the bottom of the menu.
  3. In the Word Options dialogue box, choose Customize on the panel at the left.
  4. In the Customize panel, click "Choose Commands From" at the top and pick "Commands Not in the Ribbon."
  5. In the list of commands on the left, choose "Address Book."
  6. Click Add to move it to the right.
Screen capture showing Format Cells dialogue box opened by right clicking on cell
In the Options Dialogue Box, Move Address Book to the Right.

AUTOMATICALLY UPDATING DATES.
If you have a form letter that you use frequently, Microsoft Word's can automatically insert the current date every time you print. Just insert the date with the "Date and Time" command (Insert menu) instead of typing it and be sure the "Insert as Field" option in the lower left corner of the dialogue box is on. Word will insert the then current date every time you print. If the option is off when you make the insertion, the initial date remains fixed.

TURNING OFF WORD-BY-WORD SELECTION.
If you find it that Microsoft Word seems to have a mind of its own when you attempt to highlight text, check whether the "Automatic Word Selection" option is on. If it is, Word will automatically start to select text a word-by-word instead of letter-by-letter the moment you highlight even one character beyond the first word.

To turn this option off --

  1. Choose the Options command under the Tools menu;
  2. Click the "Edit" tab in the dialogue box that opens; and
  3. If an "x" appears in the "Automatic Word Selection" option box, click on it to turn the option off.

Now Word will highlight text one character at a time.

STYLE NAMES.
If you use Styles in Word to expedite the document formatting process, you might want to naming them by category to maximize their efficiency. Since they will be listed alphabetically, one way of keeping similar styles together for easy selection is to begin each style with a category type. For example, if you are creating a sub-heading style, you could name it Heading-sub so that it will be grouped with other heading-related styles.

TEXT OVER GRAPHIC.
To layer text over a graphic image in Word, you must be viewing the document in the Page Layout view. From the tool Drawing Toolbar, select the Text Box tool and draw a rectangle. Place the graphic or text that you would like to be behind the surface of your document into the rectangle. Change view to Normal and finish composing your document. You will not see the recessed image until you choose Print Preview or when you print your document.

MS Word Training Class · Word Tech Support

ComputerImages • 15 Court Sq., Boston, MA 02108 • (617) 720-6161 Visit us on FacebookVisit us on Twitter